Recording Requirements

Requirements for Recording Land Documents 

  • Must have a prepared document with original signatures and notary (notary must include an acknowledgement statement).
  • Names(s) of each signer (individuals, corporations, trusts etc.) must be printed beneath signature line.
  • Notary/attorney name (or bar number for attorney) must be printed beneath signature line.
  • Deeds must be accompanied by a declaration of value form (transfer tax form) and transfer tax, if tax is due.
  • Documents must be legible when scanned for the permanent record.
  • E-recording margin requirements - 1 inch margin on top of each page, 2 x 4 inch margin on top of last page.
  • Paper recording margin requirements
    • Side margin of 3/4 inch on all pages
    • Top margin 1st page of 1 3/4 inches across (no punched holes, stickers, or writing in any margins)
    • All other pages need a 1 inch top margin
    • Bottom margin of 1 1/2 inches across bottom of last page
  • Font size must be no smaller than size 10 Times New Roman.
  • Paper can be no larger than 8 1/2 x 14.
  • Margin Requirements

Transfer Tax

  • A tax of $4.40 per thousand is imposed upon the sale, granting, or transfer of real estate and interest therein.
  • An exemption from the transfer tax must be clearly stated on the declaration of value form.
  • Click here to access the Transfer Tax Form (PDF) and instructions